Secretary

 

The secretary is responsible for keeping accurate records of proceedings of the local PTA.

 

Responsibilities:

• Maintain an accurate list of memberships as received from the membership chair.

• Record all business transacted at each general meeting, board meeting, and executive committee meeting and present the minutes for approval at the next meeting.

• Have for reference at each meeting: bylaws; agenda; minutes of previous meetings, including treasurer’s reports; list of committees with members’ names; and list of PTA members.

• Prepare in advance of each meeting an agenda, if requested by the president.

• Call meeting to order in the absence of the president or vice presidents, unless bylaws specify otherwise, preside until a chair pro-tempore is elected. Count a rising vote when requested by the presiding officer.

• Act as custodian of all records, except those specifically assigned to others, and promptly deliver all records to successor.

• Conduct the correspondence of the association.

• Notify officers, committee members, and delegates of their election.

• Send notices of board and general meetings.

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